General Accounting & Billing – Freight Forwarding

1. Billing & Invoicing

• Review billing data and supporting documents in i-Freight before invoice issuance.
• Issue and control VAT e-invoices accurately and on time.
• Verify customer information, charge codes, VAT, exchange rates and supporting documents.
• Coordinate with Operations and Sales to resolve billing discrepancies.
• Handle invoice adjustments, replacements and cancellations in compliance with Vietnamese regulations.
• Support the transition of billing activities from Operations to Finance and standardize the process.

2. AR, AP & Bank Control

• Control AR/AP transactions and monitor customer, vendor and overseas agent balances.
• Track payment due dates and outstanding receivables.
• Review payment requests and supporting documents.
• Perform bank reconciliation and monitor daily bank transactions.

3. Month-End Closing & Reporting

• Ensure revenue and costs are recorded in the correct accounting period.
• Review shipment P&L, accruals, prepaid expenses, fixed assets and balance sheet accounts.
• Reconcile i-Freight data, internal reports and outsourced accounting records.
• Support monthly P&L, balance sheet and management reporting.
• Identify and resolve discrepancies in a timely manner.

4. Tax, Accounting & Audit

• Review accounting documents and VAT invoices for compliance with Vietnamese regulations.
• Review VAT, PIT, CIT and statutory reports prepared by the outsourced accounting provider.
• Prepare supporting documents for year-end closing, audit and tax inspections.
• Perform other Finance & Accounting tasks assigned by the Head of Finance.

Requirements

• Bachelor’s degree in Accounting, Finance or related fields.
• 2–3 years of accounting experience, preferably in logistics/freight forwarding with high transaction volumes.
• Practical experience in VAT e-invoicing, AR, AP, bank reconciliation and month/year-end closing.
• Good knowledge of Vietnamese accounting and tax regulations.
• Strong reconciliation and problem-solving skills.
• Good Excel skills, especially PivotTables and reconciliation functions.
• Detail-oriented, proactive and able to work under tight deadlines.
• Good communication and coordination skills with internal teams, overseas agents and outsourced accounting providers.
• Good spoken and written English.
• Willingness to improve and standardize accounting processes.