Business Assistant (English & Russian Speaking)

Invest Talent JSC is supporting an Russian Import - Export Business in hiring a Business Assistant to support their business in Vietnam. 

Role Overview Act as the CEO’s right hand in three core areas: personal assistance, international trading operations, and new investment sourcing—while also participating in strategic decision-making and talent acquisition.

A. Time Allocation

• 20–30% Personal Assistance: manage CEO’s day-to-day agenda, correspondence, and admin tasks.
• 50–60% Business Operations & Strategic Support: oversee import–export deals, draft contracts, recruit talent, and deliver analyses for key decisions.
• 10–20% Investment & M&A: identify and evaluate new projects, build business cases, and monitor implementation.

B. Responsibilities

Business Assistance:

• Manage calendar, meetings, travel arrangements, and personal filings.
• Prepare concise briefs, memos, and follow-up notes.

Business Operations & Strategic Support

• Import–Export Coordination: Liaise with suppliers/buyers, handle RFQs, track logistics and customs.
• Contracts & Legal: Review MOUs/contracts, coordinating with legal and finance teams.
• Decision-Making Support: Gather data, perform SWOT and financial analyses; present actionable insights and personal recommendations to guide CEO’s choices.
• Talent Acquisition: Lead recruitment end-to-end - craft job specs, source candidates, conduct interviews, and onboard new hires.

Investment & Project Development

• Research market trends; screen and prioritize investment opportunities (start-ups, M&A, real estate).
• Develop business cases, financial models, and risk assessments.
• Facilitate investor communications, term negotiations, and project rollout tracking.

Professional Requirements

• Languages: English proficiency & Russian optional.
• Education: Bachelor’s in Business Administration, International Trade, Finance, or related.
• Experience: ≥2 years as Executive Assistant, Business Coordinator in start-up, or investment environments.
• Skills:
• Advanced MS Office/ Business process management tools.
• AI skills (chatgpt)
• Strong written/verbal communication and negotiation.
• Market research and trend-spotting; ability to digest and summarize news
• Proven recruitment and talent-management capabilities.

Personal Attributes

• Proactive leader with a strategic mindset and high integrity.
• Comfortable driving multi-stakeholder projects under tight deadlines.
• Excellent interpersonal skills; adept in multicultural settings.
• Decisive, analytical, and able to translate data into clear recommendations.

Benefits

• Competitive salary + performance bonuses.
• Direct exposure to board-level strategy and decision-making.
• Flexible work environment with significant autonomy

Working location: Sala Urban Area