Invest Talent JSC is hiring an Executive Assistant (Chinese Speaking) will provide comprehensive administrative support to the executive team, ensuring efficient operations and seamless communication, particularly with Chinese-speaking partners, clients, and suppliers. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Responsibilities:
Executive Support:
- Manage and maintain executive calendars, schedule appointments, and coordinate travel arrangements, including international travel.
- Prepare and organize meeting agendas, presentations, and reports.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
- Assist in the preparation of presentations and reports.
Chinese Language Support:
- Provide accurate and efficient translation and interpretation services between English and Mandarin Chinese, both written and verbal.
- Communicate effectively with Chinese-speaking clients, partners, and suppliers.
- Assist in the preparation of documents and presentations in both English and Chinese.
- Facilitate communications between the company and Chinese speaking vendors.
- Maintain and organize documents in both English and Chinese.
Administrative Support:
- Maintain organized filing systems, both electronic and physical.
- Coordinate and organize company events and meetings.
- Order and maintain office supplies.
- Assist with special projects as assigned.
- Manage and maintain vendor relationships.
Manufacturing Specific Responsibilities:
- Assist with the coordination of logistics for international shipments.
- Facilitate communication regarding production schedules and quality control with Chinese speaking partners.
- Assist in the translation of technical documents.
- Assist in the coordination of factory visits.
Qualifications:
- Bachelor’s degree in business administration, communications, or a related field preferred.
- Proven experience as an executive assistant or administrative assistant, preferably in a manufacturing environment.
- Fluency in Mandarin Chinese (both written and spoken) & English Communication (is a plus)
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Ability to handle confidential information with discretion.
- Strong interpersonal and communication skills.
- Ability to work independently and as part of a team.
- Knowledge of manufacturing processes and terminology is a plus.
Preferred Skills:
- Experience with ERP systems.
- Experience with international travel arrangements.
