Invest Talent JSC is hiring an Executive Assistant (Chinese Speaking) will provide comprehensive administrative support to the executive team, ensuring efficient operations and seamless communication, particularly with Chinese-speaking partners, clients, and suppliers. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities:

Executive Support:

• Manage and maintain executive calendars, schedule appointments, and coordinate travel arrangements, including international travel.
• Prepare and organize meeting agendas, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist in the preparation of presentations and reports.

Chinese Language Support:

• Provide accurate and efficient translation and interpretation services between English and Mandarin Chinese, both written and verbal.
• Communicate effectively with Chinese-speaking clients, partners, and suppliers.
• Assist in the preparation of documents and presentations in both English and Chinese.
• Facilitate communications between the company and Chinese speaking vendors.
• Maintain and organize documents in both English and Chinese.

Administrative Support:

• Maintain organized filing systems, both electronic and physical.
• Coordinate and organize company events and meetings.
• Order and maintain office supplies.
• Assist with special projects as assigned.
• Manage and maintain vendor relationships.

Manufacturing Specific Responsibilities:

• Assist with the coordination of logistics for international shipments.
• Facilitate communication regarding production schedules and quality control with Chinese speaking partners.
• Assist in the translation of technical documents.
• Assist in the coordination of factory visits.

Qualifications:

• Bachelor’s degree in business administration, communications, or a related field preferred.
• Proven experience as an executive assistant or administrative assistant, preferably in a manufacturing environment.
• Fluency in Mandarin Chinese (both written and spoken) & English Communication (is a plus)
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Knowledge of manufacturing processes and terminology is a plus.

Preferred Skills:

• Experience with ERP systems.
• Experience with international travel arrangements.