Invest Talent JSC’s Client – A Singapore investment banking advisory firm which key business activities involve Private Financing, M&A and Restructuring advisory services across industry verticals with a focus on the TMT, Consumer/Retail, Industrials, Real Estate/Hospitality and Infrastructure sectors, is expanding to Vietnam by hiring Executive Assistant to CEO

Report to: CEO/MD/Director

Responsibilities

• Managing the diary, business schedules & calendar, including arranging meeting, conference calls & booking appointments
• Scheduling & Coordinating meetings both internally & externally including logistics, hotel requirements, preparation of meeting material etc
• Arranging and coordinating conference calls
• Travel: Organising domestic and International travel arrangements including booking flights and accommodation as well as preparing agenda’s if necessary.
• Arranging for Visa for the Senior Team
• Preparation of overseas travel itineraries – flights, hotel, transfers, visas
• Process expense claims
• Handling confidential documents
• Handling internal and external queries and coordinating responses/information from across the team
• Maintain a database of all contacts and Visiting cards
• Creating & maintaining filing system for personal & confidential files of the CEO
• Receiving visitors, arranging conference calls, and scheduling meetings
• Assisting Clients with hotel and car booking as needed

Requirements:

• Positive minded and pro-active,
• Highly motivated, team player with excellent communication and organizational skills
• Expertise in Excel, PowerPoint, Word , Outlook etc
• Good command of English to communicate well with Asia-Pacific level colleagues and other counterparts in global locations
• Excellent communication and presentation skills
• Excellent writing skills – to convey information effectively
• Ability to work independently as well as part of a team
• Strong problem solving skills
• Ability to pick up new idea in short time frame
• Ability to work under pressure in different situations
• Possess excellent interpersonal skills for interaction with both senior management & all staff
• Sound decision making – Considering the relative costs and benefits of potential actions to choose the most appropriate one
• Responsible, and dependable, and fulfilling obligations.

Working time: Monday – Friday (9:00 am – 6:00 pm)

Working type: Hybrid then fulltime office (District 1)