Invest Talent JSC is supporting our client in hiring a Finance & Accounting Staff for their Vietnam office. We are looking a Finance and Accounting Staff to responsible for assisting in the day-to-day financial operations of the company. This includes maintaining accurate financial records, processing transactions, preparing reports, managing accounts payable and receivable, and ensuring compliance with financial regulations. The role supports the finance team in delivering timely and accurate financial information, which is crucial for the smooth operation of the freight forwarding company

Responsibilities

Accounting Support:

• Assist in maintaining the general ledger by recording daily transactions.
• Prepare and reconcile bank statements and accounts.
• Process and verify invoices, payments, and receipts.
• Assist in managing accounts payable and receivable, ensuring all transactions are recorded accurately.
• Help in the preparation of monthly and year-end closing processes.

Data Entry and Record Keeping:

• Input financial data into accounting software and maintain accurate records of all transactions.
• Ensure all receipts, invoices, and payment records are properly filed and stored.
• Perform regular updates to the company’s financial records to maintain accuracy.

Assistance with Financial Reporting:

• Support the finance team in preparing monthly, quarterly, and annual financial reports.
• Help generate financial statements, including the balance sheet, profit and loss statements, and cash flow statements.
• Assist in preparing reports for internal management and external auditors.

Invoice and Payment Management:

• Verify and process vendor invoices and payment requests, ensuring compliance with company policies and procedures.
• Maintain accurate records of outstanding payments and follow up on overdue accounts.
• Assist in reconciling discrepancies in payments and invoice details.
• Tax and Compliance Support:
• Assist in the preparation of tax-related documents, including VAT returns and other local tax filings.
• Ensure that company records and transactions comply with applicable financial regulations, including customs duties for the freight forwarding industry.

Cost Tracking and Budget Assistance:

• Help track and record operating costs related to freight forwarding services, such as shipping, handling, and transportation costs.
• Assist in monitoring budget performance and cost control measures.

Customer and Vendor Communications:

• Respond to customer and vendor inquiries regarding financial transactions, invoices, and payments.
• Work with vendors and internal departments to resolve any billing or payment issues.
• Internal Control and Documentation:
• Assist in maintaining internal controls to ensure proper accounting procedures are followed.
• Ensure financial documents and records are organized, accurate, and comply with company policies.
• Assist with Audit and Compliance:
• Provide support during the audit process by preparing documentation and assisting in the gathering of necessary financial records.
• Ensure that all accounting procedures comply with industry regulations and standards.

Qualifications:

• Education: Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required). Relevant accounting certifications (e.g., AAT, CPA in progress) are a plus.
• Experience: Previous experience in a finance or accounting role, preferably in the freight forwarding, logistics, or shipping industry. Familiarity with accounting software (e.g., QuickBooks, SAP, or Oracle) is an advantage.
• Skills: Strong understanding of basic accounting principles and practices. Proficiency in Microsoft Excel and other office software.
• Good communication skills, both written and verbal.
• Attention to detail and strong organizational skills.
• Ability to work independently and as part of a team.
• Personal Attributes: Ability to multitask and manage time effectively in a fast-paced environment. High level of integrity and a strong ethical approach to handling financial information. Eagerness to learn and take on new responsibilities. Strong work ethic and reliability.
• Working Conditions: Full-time position with standard business hours. May be required to work additional hours during peak periods or month-end closing. Occasional interaction with clients or vendors may be required.

Working location:  Phu Nhuan District

Working time: Monday – Saturday Morning